Bilingual Receptionist
Location: Oakville, Ontario │ Salary Range: 46k-52k │ On-Site │ Full-Time Permanent
Summary of Responsibilities
We are seeking a professional and customer-oriented Bilingual Receptionist to be the first point of contact for our organization. This role involves screening and dispatching calls, greeting visitors, coordinating office operations, and ensuring a welcoming environment. The ideal candidate will have strong organizational skills, attention to detail, and bilingual proficiency in English and French.
Key Duties & Responsibilities
Front Desk & Call Management
Receive, direct, and assist incoming calls, providing backup phone coverage as needed.
Greet visitors and direct them to the appropriate locations for meetings or deliveries.
Maintain up-to-date staff directories for efficient call routing.
Office Administration & Coordination
Order and maintain stock of office supplies (stationery, janitorial, and kitchen).
Communicate with building operations, landlords, and janitorial staff for facility-related concerns.
File and coordinate document storage as requested by various departments.
Maintain mail machine operations, including postage and supplies.
Ensure boardrooms are tidy and prepared for meetings.
Assist with seasonal office decorations and event coordination.
Finance & IT Support
Assist Accounts Receivable with check deposits and collections as required.
Support Accounts Payable with vendor statements, invoice processing, and mailing checks.
Assist IT with basic laptop setup and minor troubleshooting.
Manage employee access, including parking and building entry fobs.
Office Cleanliness & Event Planning
Ensure photocopiers are stocked with paper and assist with troubleshooting issues.
Maintain common areas, including restocking kitchen and restroom supplies.
Organize office social events, catering, and large meetings.
Participate in Health & Safety meetings as required.
Education and Experience Requirements
Degree/Diploma:
Post-secondary degree or diploma.
Years of Experience:
Minimum of 3-5 years in an office environment.
Previous experience in customer service or receptionist roles is preferred.
Skills & Abilities
Strong written and verbal communication skills in English and French
Friendly and professional demeanor.
Excellent organizational skills with the ability to manage multiple priorities.
Strong attention to detail.
Proficiency in Microsoft Office applications.
